Withdrawal from Class
Students are responsible for withdrawing themselves from any or all of their classes through Banner Web. Students who do not withdraw from classes will be assigned the grade(s) earned. No withdrawals will be processed after the 'W' period ends. The 'W' period runs through the end of the twelfth (12th) week of fall and spring semesters, and the eighth (8th) week of the summer semester. Students desiring to withdraw from the only (or last) course for which they are registered are required to visit the Retention Specialist in the CARE Center for assistance.
If a student withdraws from all classes during the semester, Federal regulations require that Columbus Technical College calculate the amount of “earned” and “unearned” Title IV financial aid (Only federal Pell grant and FSEOG program aid since CTC is not in the federal loan program) for the semester. The amount of Title IV aid earned is first used to pay the tuition, fees, and The Campus Store charges deferred to the student aid account. If any funds remain after deducting 100 percent of tuition and fee charges, the student will receive the balance within 14 business days after the R2T4 has been processed. If the amount of Title IV aid earned is not sufficient to cover the tuition, fee, and The Campus Store charges, the student will be responsible for paying the balance due.
The “earned” percentage is determined by dividing the number of calendar days in the semester up through the date of withdrawal by the number of calendar days in the semester. If the student completes 60 percent or more of the semester, 100 percent of the financial aid for that period is earned. If the student withdraws before completing 60 percent, the amount of aid “unearned” is returned to the Department of Education no later than 45 days after the date of the CTC’s determination that the student withdrew in the following order: Federal Pell Grants and FSEOG Program Aid. The student’s account will be placed on hold until the amount of “unearned” aid is paid to Columbus Technical College. Students are notified if they owe for a Return to Title IV calculation via CTC student e-mail.
If the student did not receive all of the funds that were earned prior to withdrawing, a post-withdrawal disbursement may be due. If the student is eligible for a post-withdrawal disbursement of a grant, it will be disbursed within 45 days of the date CTC’s determines that the student withdrew.
It is strongly recommended that students check with either Financial Aid or the CARE Center before withdrawing, in order to determine how this will impact their Financial Aid.